Do not be afraid to make mistake
There are two types of mistakes: the funny ones and the cringey ones. Here is a few guidelines of dos and don’ts when it comes to making mistakes:
- Own up to your mistake: your audience will respect you for that
- Try to stay positive even when you make a mistake sometimes a good joke in the right place can make wonders
- Us people like to watch others making mistakes: it’s just an example of noone being perfect.
- Remember, it’s never the mistake but it’s how you handle them which affects the audience. That’s exactly also why it’s so important for you to memorize and rehearse your presentation.
- If you want to see how to best handle mistakes watch figure staking. Even after they fall they stand up and continue where they’ve left off. And that’s exactly what you also need to do. Don’t let any mistakes distract you.
Do not be afraid of the audience, love her
It takes serious presenting skills and a great deal of self-confidence before you start to actively engage and appreciate your audience. But of course it doesn’t mean you cannot start with baby steps. Here is a few tips for newstarters on engaging and this way showing their appreciation to the audience:
- Do a draft or a raffle. People love to take part in these games and it’s a genius way to engage audience.
- Hand out leaflets with something written on them. You need to have a good plan behind this. At the end of your presentation, ask your audience how many of them have this or that word written on their leaflet and devise a method of giving an award no matter how little that should be.
- Ask your audience
- Get prepared for questions after your presentation is over. Forgetting about this part is a rookie mistake.
Do not add unnecessary fields and logos to the slides
Let’s analyse what a PowerPoint presentation should be about and in addition to that, what a slide should and should not contain.
- A presentation should on all accounts be used as a support material to what you have to say
- This means one slide should contain target texts, images, graphs which help the presentation proceed
- This means a slide should be basic, comprehensible and should never contain more information than that.
- Beware of using any additional fields, images, logos unless you really need to: these only make a slide harder to read and understand and they are utterly confusing for the audience too.
Discard lists in presentations
There was a time, when bullet points and lists ruled a presentation. But those times are over. Let’s see some alternate ways to use when it comes to listing.
- Take out bullet points: they are really untrendy simply because they are extremely boring in presentations
- Never think that it is compulsory to use bullet points and other listings.
- If you want to talk about anything in a list, choose a different format. You can use them per slide or simply only include the target words instead of the full list.
- Rather memorize lists then writing them down. People only like to read what’s absolutely necessary on slides and it’s really unnecessary to include full lists on slides.
Decide what you want to tell your audience
When it comes to a full presentation there are 3 key things to take into consideration:
- How you are to talk about it: you need some serious acting and presentation skills to be really successful as a presenter, but exercising enough will definitely help you tons to become a pro.
- What you are to talk about: this is the topic of your presentation.
- How to support what you are to say in your PowerPoint presentation
You need to ask for professional help and check for presentations of similar topics on the internet to learn how to successfully combine these three factors for them to become one during your presentation.
Cut, cut and cut again
One basic rule of a good presentation is to keep it within 10 slides as much as possible. And while in the beginning this may look like a heroic task, if you take the time and the energy to learn from the pros you will be able to do the following:
- If you are a beginner it’s dead sure your first prepared presentation will be at least 20 slides.
- Always remember it’s not the slide to tell the story but you. Slides only signify the part or segment of your presentation.
- Once you are ready for the first time, give it some time, check out professional presentations then get back to work and start cutting your presentation.
Create a story for your presentation
Of course we do not mean, that you need to create a fairy tale in order to have a successful presentation. It’s rather along the lines of giving your presentation a proper frame as to how to represent it. Let’s show you how to do this:
- The fact is PowerPoint today is boring. Unless you spice it up with incredible looking images, key sentences or phrases which have an effect on the thinking and to use videos, gifs and anything which can successfully support your presentation.
- Use more images than words on your slides – however make sure these connect well and they are not too much for your topic.
- Think out of the box but also consider your audience. Don’t be too alternative when it’s about a job related presentation. All in all you need to know when it’s about a good-old presentation and when you have the chance to represent your media skills.
Concentrate on content, not effects
Why it’s always better to focus on your content? Let’s get to learn more about this.
- Content is the information you want your audience to understand and to memorize. These days, professionals focus on the way of presenting to the audience instead of what’s showing on the slides, yet you need to keep them clear, simple and understandable.
- Effects won’t help in the above process, they are distracting and all in all they are really old fashioned so forget about them all in all.
- You don’t want your presentation be remembered for all the wrong reasons. Therefore take out anything that can distract attention from what you have to say. These also include visual effects and bright colours.
Collect and learn facts and figures
There are a few must-dos when it comes to effectively present something. Let’s enlistz some of the most important factors:
- You actually need to really and fully know about what you are talking about. Unlike at school there is nowhere to hide, when an expert asks you and you happen to have no idea what he means and how you should reply.
- This also means to be very responsible when wantintg to do a presentation. If you need more time to learn about your topic let your management be aware of it.
- Never be in a situation when you try to talk about something which you have no clue about. Because nothing is more revealing of your knowledge than a presentation.
Choose a topic that inspires you
There are two key scenarios when it comes to making presentations:
- You get it as a task at your company
- You need to do it for your own business
A presentation as its name says is to present something for others. This means, you talk about something and in the meantime you use a presentation to help yourself and the audience to memorize and understand more what you are talking about.
If you have the freedom of choosing your own topic, always check out the internet for others’ presentation to have the proper inspiration and to learn more on the professional way of putting slides together before you get started. Trust us, it’s always easier than what it seems.
Check the equipment before the presentation
So, you feel you are prepared to make this presentation, you did your best, rehearsed, memorized and your slides are on point too. But there is one last question that remains: how will you present in front of your audience? Here’s a few questions you need to clarify right on time before you get started:
- You need to be aware how your presentation will be shown to the audience: with a projector, with the help of a white board or in what other way?
- Do you get technical assistance to make sure your presentation is shown and you are aware of how to use everything including the remote control?
- If you don’t get tech support you need to make sure you learn all the basics so that you can effectively connect your laptop with the projector and make it work all by yourself.
There is nothing more annoying then starting a presentation facing technical issues. Be sure you are aware of all the above technical aspects well before getting started.
Naturally a presentation is not a drama neither is a comedy. But it doesn’t mean that it cannot generate emotions (other than that of boredom of course). Let’s see a few ways on how to generate emotions in the audience.
- Concentrate on generating useful emotions: happiness, contentment, inspiration, motivation
- Use motivating or inspirational mantra or key phrases. They can have a surprising effect on the audience. Only make sure you steer clear from the way overused phrases.
- Images when applied in the right place and right time can be utterly inspiring. Learn more about the emotions images can generate and use them in your presentation accordingly.
Bring extra attention to the intonations of the voice
When we are beginners, we tend to forget, that the actual way we present things is at least as important as the subject of our presentation. However using the proper intonation takes time and lots of exercising. Here is a few things you can do in order to develop as a presenter.
- Enrol in presentation or acting classes. It will help you build up your self-confidence, hearing your own voice while talking to others and with that in mind, you will be able to work with the various intonations to bring more feelings in your voice.
- Remember, the majority of your audience will not pay too much attention to your slides, but only to what you have to say.
- Record your rehearsal, listen it back then learn from your mistakes and do it all over again until your intonation is on point.
Bring clear examples to the audience
When it comes to presenting anything to an audience clarity is essential. Here is a few examples on how you can maintain this during your presentation:
- Always stay basic, talk simply and do not ever overcomplicate anything you are talking about
- When it comes to showing examples: let them be statistics in form of graphs or just showing numbers, make sure these come from trusted resources, they are easy to see and understand
- Also make extra sure that the examples have a clear connection with the subject of your presentation.
- Do not represent too many examples, demonstrations or statistics or your audience will feel you are trying all too hard. You don’t want your audience feel they are watching a teleshop advertisement.
Basic structure of presentation
After you feel that you have mastered the art of verbal presentation it’s time to get back and do some serious structuring with your PowerPoint presentation. Let’s teach you some of the basics what you need to know when you are to structure with success.
- View your slides combined in sections: it’s because it’s easy to do slides but separate slides make it all the more difficult to create anything structured yet fluid. You can expand and collapse these sections after you are done with the editing.
- Choose the “Outline view” which you can choose from the “View” tab in order to edit your single slides. Here you have the chance to also type in those texts which you are to say and not include them on the slide.
- Start your presentation with a “Table of contents.
Attract additional attention by gesticulation
This time around we are here to talk about the importance of body language during a presentation and to let you know how best you can learn and exercise it.
- Watch presentations of others either live or on video. This helps a great deal to understand how to effectively and meaningfully gesticulare during your presentation.
- Rehearse your presentation in front of a mirror or record it on video. If you are a beginner, you will surely need to do this at least a dozen times, until you will actually dare to gesticulate.normally.
- As an addition if you are a beginner, don’t be hard on yourself and don’t force yourself to gesticulate. Rather make sure that your posture is straight and that you don’t show any signs of being stressed or nervous.
Ask yourself: what is the main idea of my presentation?
We all have our key topic when we are to plan a presentation. But how to make sure you keep yourself to your topic? Let’s use some of these techniques of doing so.
- Keep your slides straight and simple and always connect with the main idea.
- Pay attention not to get too detailed – many beginners tend to fall in the trap of over-analysing.
- Make sure you always stay on track. Do not let any deviations break the rhythm of your presentation. That’s also why you should refrain from using any effects.
Ask yourself: do you need this picture here?
Pictures, no matter they are pictograms, infographics or images can come handy in a presentation but you need to follow these guidelines for your presentation to remain professional:
- Only use pictures which make sense
- Don’t overload on any pictures.
- Use pictures according to their functionality
- Do not use images which are out of context
- Don’t try too hard to be funny
- Don’t use copyrighted images
- Always care for the quality
- Have your presentation checked by a couple of friends, colleagues or peers
- Try to keep a couple of slides in-between large or meaningful images
If you follow these guidelines you will surely stay on the safe side while presenting a quality presentation to the audience.
Add a call to action
Why it’s so important to add a call to action to your presentation? Let’s see a few key reasons for that:
First of all let’s observe the most common reasons for a presentation:
- To represent something
- To teach about something new
A presentation is used to provide guidelines on any given topic you are talking about and as such, due to its nature it needs to contain a call to action. This call to action highly depends on the exact nature of the presentation but let’s tell you the most general types:
- to buy or to order the represented product
- To learn more about the topic of the presentation
- A general motivation to work and develop yourself as an employee and as an individual
It is in the nature of a presentation to finish with a proper call to action, this is also meant as a sort of a reward for both you and for your audience.
Achieve the ease of your report
There is one very important aspect which many tend to forget about when preparing their presentations: that you actually need to verbally present it to a live audience. This may sound easy but in real life it’s really far from it.
How does your presentation need to look like?
- You need to make it look easy
- You need to make it look interesting
- And last but not least you need to find ways to engage, inspire and motivate your audience
This needs tons of expertise and even more exercising. We suggest you to enrol in an acting class and start rehearsing your presentation at home, to be confident enough to represent your topic the way it should be presented.